POSITION SUMMARY
The Office Assistant will provide clerical and administrative support to the University of Arizona Press’s
Acquiring department. Some of the duties you will perform include preparing book dockets, readying final
manuscripts for release to Editing, Design, and Production, data entry, drafting paperwork and correspondence
from templates, other duties, and special projects.
Visit the UA Libraries student job opportunities page to learn more about us. Learn more about the University of
Arizona Press at our website.
Diversity Commitment:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and
perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive
academic community. As an Hispanic-serving institution, we translate these values into action by seeking
individuals who have experience and expertise working with diverse students, colleagues, and constituencies.
Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment
opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, protected veteran status, or disability. As an Employer of National Service, we also
welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us
advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty
engagement in addressing issues of diversity and inclusiveness.
CHARACTERISTIC DUTIES
• Reading manuscript peer reviews, removing comments that identify the reviewer, and summarizing the key
points in short paragraphs
• Drafting short book descriptions using provided materials
• Finding author bios online and summarizing key information in short paragraphs
• Using a checklist to organize and prepare final manuscript files for release to Editing, Design, and Producti
• Logging illustrations and figures in an Excel spreadsheet
• Logging and tracking third-party permissions in an Excel spreadsheet
• Pulling data from the Press’s inventory management system
• Inputting data into the Press’s Title Management database
• For edited volumes, preparing Consent-to-Publish requests
• Preparing paperwork for complimentary contributor copies
• Preparing routine letter correspondence from templates
• Assisting with Internet research and email correspondence as directed by Acquiring Department staff
• Possible email correspondence with authors
• Other duties as assigned
KNOWLEDGE, SKILLS, & ABILITIES
• Duties generally of a routine nature and performed under supervision
• Duties may require independent judgment and mechanical or technical abilities
• Excellent interpersonal and communication skills, both written and verbal.
• Strong reading comprehension and writing skills
• Excellent organizational skills with an eye for detail.
• Ability to work independently under minimal supervision, take initiative, use good judgment, and apply
solid analytical and problem-solving skills.
• Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits
of diverse perspectives.
• Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity,
Innovation, and Integrity.
MINIMUM QUALIFICATIONS
• Undergraduate/graduate students with at least 6-months of work experience; or, any equivalent
combination of training and/or education approved by HR
• Experience with data entry, spreadsheets, and/or Microsoft Office software
PREFERRED QUALIFICATIONS
• Interest in publishing and/or the University of Arizona Press’s publishing areas.