Under general supervision of the Museum Manager, appraises, arranges, describes and provides oversight of the long-term preservation and establishment of the digital collection within the SRPMIC Huhugam Ki: Museum. Responsible for processing, digitizing, cataloging and creating access to the museums digital archival collection. Preserves historically and culturally significant digitized documents, images, video, audio, etc., pertaining to the SRPMIC for current and future generations. This job class is treated as FLSA Exempt.
Essential Functions: Essential functions may vary among positions but may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.
Examples of Tasks
1. Acquisition, Appraisal and Cataloging: Provides appraisal, description, identification, cataloging and filing of all digital materials and information.
- Establishes and implements a new digital archive for the Huhugam Ki: Museum.
- Manages and strategically expands the digital collection.
- Responsible for acquiring and processing born-digital and digitized collections and materials, including appraisal, accessioning, arrangement and description.
- Enters all digitally archived information into database to record and analyze collection and maintenance information.
- Performs inventories for collection analysis, development and maintenance.
2. Conservation and Preservation: Coordinates with museum Collections Manager and Archivist to establish and conduct industry standard conservation and preservation activities for the Museum.
- Coordinates with Museum Collections Manager and Museum Archivist to implement and refine methodologies for digitizing records, manuscripts, photographs, maps, newspapers, audio/video records.
- Works closely with museum Collections Manager and Archivist to determine priorities for digitization projects and supervises digitization efforts performed by staff, volunteers or outside vendors.
- Works closely with the SRPMIC IT Dept. to procure essential equipment, software, systems and storage for digital preservation.
- Abides by all professional ethical and professional standards for archival, conservation and preservation work activities.
3. Research: Facilitates and documents all research activities related to the digital archive.
- Works to ensure that digital content in the collections is accessible to appropriate audiences, following the strictures of privacy concerns, copyright regulations, and donor restrictions.
- Develops and manages online portals for searching digital content.
- Assists in the development of research policies and procedures.
- Ensures research policies and procedures are followed with all research requests.
- Establishes Museum Best Practices for research, compilation, analysis and preservation of historical and culturally significant statistical information.
- Provides reference and research information services to patrons.
- Communicates with public, public officials, historians and Tribal Government employees to assist patrons with research and acquire additional documents and collections.
- Assists with interviews of Community elders and other knowledgeable individuals to acquire and archive important cultural/historical information.
4. Digital Archive Policies and Procedures: Establishes written cataloging policies, practices, techniques and procedures.
- Ensures archival best practices, standards, and practices in industry professional ethics relating to digital archival management.
- Develops and maintains specialized procedures and workflows in digital archives handling, management, metadata creation, storage, preservation, and exhibition.
- Provides technical support for professional staff in initiating and pursuing digitization projects, creating, or updating curated collections and other digital humanities projects.
- Provides periodical review of digital preservation activities and preservation strategy by adjusting them to the latest standards.
- Acquires input from SRPMIC members to develop archival policies that are culturally appropriate.
- Acts as subject matter expert regarding policies and practices that protect culturally sensitive and historically significant materials and information.
5. Communication and Informational Materials: Acts as primary SRPMIC and Museum resource for digital materials of historic and/or cultural significance.
- Plans, develops, writes and presents a variety of informative, promotional and educational digital media formats.
- Develops inventories and guides that explain the history, scope, content and arrangement of the collections.
- Develops digital presentation methods for the Community and public, including digital materials and archival physical items in the collection.
- Represents the Huhugam Ki: Museum before various Community groups, potential donors and individual researchers.
- Assists the Museum Education Assistant with preparation of materials, programs, workshops, classes and/or exhibits.
6. Administration: Compiles applicable statistics and other information relating to archived materials.
- Writes and presents reports as required to the Museum Manager, Department Director, Tribal Government officials or the Tribal Council as required.
- Supervises subordinates and volunteers involved with archival functions and ensures compliance with standard operating procedures.
7. Miscellaneous: Performs other job related tasks as assigned by the Museum Manager or Department Director.
Knowledge, Skills, Abilities and Other Characteristics:
- Knowledge of the history, culture, laws, ordinances, customs and traditions of the SRPMIC.
- Knowledge of museum archival techniques, practices and procedures.
- Knowledge of available sources of archival materials.
- Knowledge of archival appraisal, acquisition, arrangement, management, description and preservation procedures.
- Knowledge of media, file systems, software, programs, and file formats in digital archival collections.
- Knowledge of professional ethics relating to archival management.
- Knowledge of archives and records management issues and trends.
- Knowledge of historical research, compilation, analysis and preservation methods and techniques.
- Knowledge of principles and procedures of research, compilation, analysis and preservation of statistical information.
- Knowledge of principles in grant writing and grant support experience.
- Skill evaluating and describing historical materials.
- Skill with both verbal and written communication.
- Skill exercising initiative improving, developing and conducting museum programs.
- Skill using a variety of digital archival media, file systems, software, programs, and file formats.
- Skill using digital archival techniques, such as migrating file formats, transcoding video, and embedding metadata.
- Skill using standard office equipment and basic hand tools.
- Skill using materials preservation related chemicals.
- Skill with exhibit development and enhancement.
- Skill with research methods.
- Ability to develop policies and procedures for assessing and protecting cultural and historical information and materials.
- Ability to conduct research, explain museum procedures and handle matters of concern and/or complaints.
- Ability to “network” and establish close working relationships with various historical groups, businesses, schools and non-profit agencies.
- Ability to develop and maintain positive and effective working relationships with all levels of the department and Community.
- Ability to use a computer including generally accepted & specialized audit-related software.
- Ability to lift and carry objects up to approximately 45 lbs.
Minimum Qualifications
- : A Bachelor’s degree or higher from an accredited college or university in Museum Studies, Library Science, Archival Science or related discipline, preferably with courses in Archival Science.
- Three (3) years’ experience in archival work with considerable application of preservation, digitization of, and conservation techniques. Knowledge of digital asset management systems and databases, required.
- : Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.
- Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.
Special Requirements
- May be required to work beyond normal work hours including nights, weekends and holidays.
- Must be able to use a variety of preservation related chemicals.
- May be required to stand or walk for extended periods as well as lift and carry special (heavy) equipment or other objects.
Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.
"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.
In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).
Documents may be submitted by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.
Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.